Graduate Student Organization Event Funding

2023-2024 COGS GSO Event Funding 

NOTE: Funds have been depleted for 23-24. Applications are closed.

**Virtual events are eligible for funding**

In an effort to increase awareness and diversity of the graduate community at MSU, COGS provides funding to graduate student organizations for the hosting of events. Two streams of event funding are available – single host event funding and collaboration event funding. Please read the Event Funding Guidelines document which pertains to both streams of funding before applying. **Applications are online only and must be filled out completely to be considered eligible.**

Must be a Registered Student Organization with a University Account (assigned to YOUR organization) to receive funds. We are no longer able to process funds to a departmental account number for GSOs that are not registered. If you are wondering how to register, please visit: Registered Student Organizations

Single Host Event – A GSO can apply for a maximum of $1,500 over the course of an academic year. This money can be divided across any number events over the course of the year (even those held during summer), but a unique application must be submitted for each additional event. These funds are awarded based on a first-come first-served basis during the COGS legislative session for fall and spring semesters.  Once funds allocated for funding requests are depleted, no more requests will be granted and applications will be closed.  NOTE: Funds for summer events through June 30th should be applied for no later than March 28th of that same year.  Funds for summer events from July 1- August can be applied for too, but only after the new FY applications are posted, and will not be reviewed until the fall.  Funding is only approved while full council is in session (Sept – April).

Collaboration Event Funding – A GSO can apply for funding for an event hosted in collaboration with 2 or more additional GSOs.  All GSOs listed on the application must be Registered Student Organizations (via Involve@State through the MSU Office of Spartan Experiences) in order to receive the funds. The maximum funding that can be provided for a collaboration event is $500 per collaborator (e.g. 3 collaborators can apply together for up to $1,500). Only one application should be filled out for the event, with information about each graduate student organization contributing. A GSO may apply for collaboration funding with the same or different collaborators a maximum of 3 times across an academic year. These funds are based on a first-come first-served basis every semester. Once funds allocated for funding requests are depleted, no more requests will be granted.

GSO – REP Support Funding – This fund is for the purpose of supporting the efforts of a department/GSO to elect their COGS Representative.  Funding is to be applied to a meeting at which a represented department or GSO has a meeting to elect its Representative to COGS for the next year. For more information or to apply, please go here.

NOTE: Your event funding application must be approved by the Financial Committee and Full Council before your event takes place.* See the table below for specifics about application deadlines. *EXCEPTION: Late summer/early fall events may be subject to retroactive funding if it takes place before the finance committee has started their sessions for the year.

Special Resource for Grad Student Orgs: The MSU Union is making certain rooms available for student groups to reserve for FREE.  To check availability and to reserve, contact: Amy Williams, or call 517-432-2446.  See FLYER for details.

2023-2024 Event Funding Deadlines (Due by 5 pm on the stated due dates):

Notifications of funding approval/status will go out AFTER the full council meeting date (immediately) following the deadline for which  you applied. Please allow up to 5 business days from that full council date for that notification to be received.

Your Event Date: Application Due by 5pm: COGS Full Council Date
for Event Review:
7/1/23 or later August 31, 2023  September 20, 2023
9/1/23 or later September 28, 2023  October 18, 2023
10/1/23 – or later October 26, 2023 November 15, 2023
11/1/23  or later *Updated to

accommodate late FS23 events!

November 22, 2023  December 6, 2023
1/1/24  or later January 5, 2024 January 17, 2024
2/1/24  or later February 1, 2024 February 21, 2024

Note: Applications for SPRING SEMESTER events will NOT be considered once application is closed or after March 28th, whichever comes first.  * Please apply for FS24 events after July 1, 2024 when the new application will be posted.